The Online Digital Signature Way

A Digital Signature Blog


Month List

June 23, 2016,

There are many, many people who love the simplicity and speed of Secured Signing just as it is.  For quite a few of our business customers though, they are seeing even greater time saving and convenience by integrating Secured Signing to their core software system. This post explores the myriad of ways you can integrate Secured Signing to the software you use all day, every day.

The first and simplest option is using Smart Tags. If the documents you sign with Secured Signing are generated from your core system, why not take a few minutes and modify the template so those documents become Secured Signing ready. The Smart Tag documents your system generates can be added to Secured Signing in batches without any need to position signatures.  It’s a great time saver!

A Smart Tag is simply some text within the document that Secured Signing recognises as a marker for where a signature should appear and who needs to sign. Check out the Smart Tag demonstration videos in the How It works part of the website - http://www.securedsigning.com.au/support/demo-videos.

Another popular integration is completely avoiding the time suck and boredom of data entry by plugging Secured Signing’s Form Direct into your core business software. This also means your data is free of keying errors and updates are processed without delay.

If you’ve used Secured Signing Forms, you know they are great for enforcing mandatory items and making sure you have a complete form filled and signed the first time - all with no paper!  Form Direct provides additional capabilities like dynamic form elements that hide questions most people don’t need to answer, as well as data validation and lookup.

Did you know, that as well as a signed form, Secured Signing Form Direct can also return the data entered into the form. For some customers we supply the form data as a file they can use with an existing upload process in their software. For other customers, we write the data directly into their system to create and update records automatically - no data entry!

And finally, the pièce de résistance - the Secured Signing application programming interface or API!  Closely integrating your core software system with Secured Signing gives you access to the full range of online signing capabilities without leaving the system you use day in, day out for maximum convenience.

Check out the Connectors page to see if an existing integration is available for the software you use. If not, get in touch and we can start the conversation about your needs and the integration capabilities of your system.  If you are a developer looking to extend your system with secure PKI digital signatures, check out the resources on our Developer page - https://www.securedsigning.com/developer/api-documentation

Till next time,

Cheers

John



General

June 7, 2016

Reading that heading, you may be confused that there is even a difference between digital signatures and electronic signatures. That is hardly surprising given how often the terms are used interchangeably. In truth, there are significant differences between the two.

To look at these differences, it is useful to be clear about what we want from signing a document.  When something is so commonly used for so long, it’s likely you’ve never really stopped to think about what a signature should do.

When a paper document is signed with a traditional wet ink signature, there are two things happening. The first is we are demonstrating proof of our identity. The size, shape and style of my hand written signature was evidence that the only person who could have signed the document was me. It made the document authentic.


The second thing was making the document reliable. Once my signature was applied to a document, the contents of the paper couldn’t be easily altered. If a new, slightly different document was created, my signature could not be copied to it. I would need to sign the new document to give it authenticity and reliability.


Electronic signing is a very broad term that covers any electronic method to indicate agreement.  Clicking a check box to agree with the software licence terms when you install software is a form of electronic signing. For most people though, electronic signing is about adding a representation of their hand written signature to an electronic document. This could be achieved by signing on a touch sensitive screen, sometimes referred to as signature on glass. The image of the signature may be placed in the document by using an online signing service. Or it could be as simple as copying a picture of your signature into the electronic document.


How well do electronic signatures pass our tests for authenticity and reliability? In the digital world, anyone with access to a scanner, which is pretty much everybody, can create a copy of your signature and place it in a document. If I receive a document that contains an image of a signature I can easily create a new document and transfer your signature to it. There is nothing about the signature image which prevents me from modifying the document with your signature remaining.  For these reasons, electronic signing provides limited authenticity and reliability.


For a signing process to be properly called digital signing, it must use the PKI standard. Each digital signature is unique to both the document and the person signing. It cannot be forged or copied to another document.  Any changes to the document will invalidate the signature. Think of a digital signature as an electronic signature that also seals the document’s content to provide the highest authenticity and reliability available.


Online digital signing is as easy as electronic signing but gives you a document that can be independently verified offline. You don’t need to rely on the signing service to validate the document and they don’t need to keep a copy of your document.

To see how simple it is to sign a document online with the security of a digital signature, try Secured Signing freeway account.  For the curious or technically minded we also have a lot more detail about how digital signing works at http://www.securedsigning.com/resources/intro-to-digital-signatures.

 

Til next time!

Cheers

John


General