The Online Digital Signature Way

A Digital Signature Blog


Month List

7 May 2014

Albert Einstein once said: “The world as we have created it is a process of our thinking. It cannot be changed without changing our thinking.”  

The above is as true and applicable today as it was in the past; it applies in our private life and business environment, and especially regarding the usage dynamics of technology. Would you consider going to the nearest store to look for today’s newspaper if you want to be updated with the latest news? Or, would sending a letter be your first idea for regular communication with your customers or business partners?!

The Pew Research Centre recently released a chart showing ‘The Ever Accelerating Rate of Technology Adoption’ (March, 2014). In addition to its interesting results, the report was further extended to experts’ predictions on the future of the digital world by 2025 which they describe as “a global, immersive, invisible, ambient networked computing environment”

The selection and adoption of new technologies is usually followed by a diffusion stage in which the technology spreads to general use and integration. The endorsement of government agencies often signals a broader recognition and acceptance. The IRS, the USA government agency responsible for tax collection and tax law operation, recently issued a new set of conditions and requirements regarding the enforcement of electronic signing for Individual Income Tax Returns (March, 2014), while the USA Federal Housing Administration (FHA) last month announced the acceptance (effective immediately) of electronic signatures on mortgage-related documents (April, 2014). These are prime examples of what we are currently experiencing with the increasing approval and implementation of our digital signature solutions.   

As Australasia’s leading online service provider for customised eForm and Personalised X509 PKI digital signatures, the Secured Signing team sees daily growth in the number of organisations and businesses (of all sizes) who wish to utilise a secure, compliant, competitive, and easy to adapt Software as a Service (SaaS) solution.

The electronic completion of documents and online signing boosts their efficiency and productivity, enhances cost reductions, offers flexibility of location and time zone, eliminates any software hassles, and promotes a greener paperless environment.

Till next time,

Cheers, John.


General

10 April 2014

Choosing the right business supplier in any given industry usually involves a process of thorough research and successful trials that show clear benefits to the organisation. The favoured supplier must demonstrate what they can do that others can’t; they must offer a proven quality of their product/service and the skills of their people, and present credible results.

A good example of this was provided by Peoplebank recently when they implemented the Secured Signing SaaS solution. Peoplebank, Australia’s largest IT and specialist recruiter, has chosen to replace its lengthy back office paperwork with Secured Signing’s prompt, efficient, and highly secure technology. Secured Signing’s Personalised X509 PKI Digital Signature allows Peoplebank to automate and manage many of its contract preparation processes - including the pre-loading of sensitive contact information (i.e. TFN, Tax File Numbers). Early results show savings of around an hour-and-a-half with each new contractor placement. 

With Secured Signing, Peoplebank’s sales team is now able to upload an onboarding electronic package that is sent to the contractors and includes workflow, due date for sign-off, and particular contractors’ job guidelines. Contractors can securely and instantly fill-in and eSign the forms from anywhere, at any time, and no longer need to travel to Peoplebank’s offices or print or scan the forms. Information gathered is accurate, and all parties involved receive the complete and signed forms in a PDF format along with a detailed audit trail.

Peoplebank’s CEO, Peter Acheson, commented saying: “New technology and practices are developed constantly, and getting precisely the right mix of skills and experiences on board can make all the difference...we ‘re  excited by opportunities to spend less time on the back-end and more time on high-value aspects of our work. Secured Signing is helping our recruiters do just that...”  

And as Steve Jobs once said: “Design is the fundamental soul of a man-made creation that ends up expressing itself in successive outer layers of the product or service.”

Till next time,

Cheers, John.


General

13 March 2014

In the global IT world, the 1980s is known for the emergence of the international network we know today as the Internet. While more than three decades have passed, the influence of technology hasn’t been equally experienced by all industries.

Let’s look at Cloud Computing as an example. Despite being described by TJ McCue as a tornado rather than the slow-moving, fluffy white, cloud image so many of us hold, the technology hasn’t been  quickly adopted by what could be considered to be the more conservative organisations. 

A recent piece in Forbes (23 Feb 2014) by Joe McKendrick related to Government utilisation of cloud computing. McKendrick interviewed Dr. Rick Holgate, president of the American Council for Technology (ACT), who sees the cloud as one of three powers of innovation that is sweeping US government agencies: “Cloud computing is more than just the latest in a series of attempts to pare down government spending - it’s a getaway to unprecedented innovation in a sector known more for bureaucratic inertia.”

Secured Signing, the Australasian trusted digital signatures cloud solution, is part of this significant shift with its offer to fill-in and eSign electronic documents. The online signing and use of advanced electronic signatures by government agencies eliminates the paper trail, improves efficiency, shortens approval times, and as mentioned by Dr. Holgate above, cuts unnecessary costs.

The efficiency gains and document security benefits of electronically signed documents is immense. Secured Signing has saved Yarra Rangers a lot of administration time and significantly reduced printing consumable envelope and postage costs, and has also allowed us to be a greener organisation by reducing our paper consumption.” Jason Farrugia, Manager Strategic Procurement, Yarra Ranges Shire Council 

For Manningham, the primary driver has been about simplicity and making it quicker and simpler for people to sign, but it is nice to know we are also introducing a clearer audit trail into our signing process with Secured Signing giving us the same security that underpins all online commerce and banking.” Tim Lawson, Manager of Procurement Contracts, Manningham City Council.   

Till next time,

Cheers, John.


General

25 February, 2014

Anne M. Mulcahy once said: “Customers require the effective integration of technologies to simplify their workflow and boost efficiency.”

Well, it is the customers as well as a company’s employees, managers, and stakeholders who applaud Secured Signing’s latest innovative development that allows recruitment companies and HR Departments to fill a large number of positions rapidly.

With Robert Walter’s latest annual salary survey (10 February 2014) predicting an increased activity in the property, construction, and IT industries, the ability to broadcast mass invitations for candidates to fill-in and eSign large amounts of paperwork becomes of paramount importance.  

Digital Signature

Secured Signing’s bulk recruitment solution enables the HR / Recruitment consultant to digitally and promptly:

  • Choose suitable forms
  • Add lists of candidates
  • Send bulk invitations to fill-in and sign online documents
  • Monitor and manage the process in real-time
  • Automate return of completed forms (in PDF format), to all parties

The adoption of a streamlined hiring process facilitates a cost-effective, accurate, and reliable electronic process which at Secured Signing also incorporates the X509 Personalised PKI Digital Signature that highly secures technology to certify signatories’ authenticity, data integrity, and ensure non-repudiation of forms and transactions.

Couldn’t ask for more.

Till next time,

Cheers, John     


General

30th January, 2014

Digital Signature Story

Once upon a time... a digital signature expert walked in his garden thinking about how to create the most secure environment for people and businesses to fill-in and sign their electronic documents.

Using any existing electronic signature was not an option as they were vulnerable to forgery and tampering. An additional measure of security would have to be added to prevent someone from typing in someone else’s name. Equipped with his extensive knowledge and experience in the field, he chose to create the Secured Signing Service in which his team incorporated personalised X509 user-based PKI Digital Signature technology that applies cryptographic operation and certifies all signatories’ accountability, authenticity, data integrity, and non-repudiation of documents and transactions.

The legal aspect was equally important and thoroughly explored. Right from its start, Secured Signing complied with ESIGN, UETA, and worldwide Electronic Transactions Acts.  From this strong base, everything rolled out quickly as Secured Signing proceeded to develop the most reliable, technologically advanced, customer-centred podium:

  • No limitation on number of users or invitees - a single user to large organisation can easily access and use the Secured Signing service
  • Multiple eSigning and eForm options - fill-in / sign documents online, invite others to fill-in / sign, or invite a witness to the online signing process  
  • Flexibility to connect from any environment at any time – easily access your online signing place through your website, desktop, or any mobile device
  • Customised branding and API choices - enable businesses and organisations to interact and incorporate ‘Secured Signing’ on board - while keeping their own look, and corporate identity.

And the story continues with Secured Signing’s outstanding performance and service to its customers - employees and management who make it all happen - as Henry Ford once said: “Coming together is a beginning; keeping together is progress; working together is success.”

Till next time,

Cheers, John.    


General