August 1st, 2016
Giving your people a simple way to securely sign documents
online is a key capability in equipping them to be mobile and agile. Online
signing that delivers a personal, PKI based digital signature is the only way
to ensure authenticity and reliability for your signed documents.
In the post industrial world we have the freedom to work
wherever we want. At least this is the promise of mobile computing. It is a
stark difference to the industrial world where steam engines gave rise to
mechanisation. The power of steam reduced the physical load on workers, but the
trade-off was you had to go to the machine to be able to work. And thus the
factory was born along with the time suck that is commuting. For office
workers, paper files, face to face meetings and expensive office equipment were
the equivalent of the steam engine forcing people to go to work to be able to
Portable computers, the digitisation of our everyday work
tasks and the ability to remotely access corporate information systems mean
that many people can now do their work wherever they happen to be. Mobility
promises flexibility and less time wasted commuting. Yet the vast majority of
people are still travelling to increasingly crowded cities, to an office, to
work from 9 to 5. There are still a number of reality checks when it comes to
realising the promise of mobility.
For some people, the camaraderie and social interaction in
their workplace are important. It is also fair to say that management
approaches are often still rooted in the industrial context in which they were
first devised. Many organisations still have procedures and tools that have not
been revised to take full advantage of the computing tools available, mobility
Executives may be able to check their email while off site
at a meeting or conference, but they need to return to the office to sign any
documents that require their approval. Field staff may be able to access
corporate data remotely and record inspection details on screen, but they need
to return to the office to print and sign an inspection report. Participants in
a procurement evaluation may be able to instantaneously collaborate on a
selection report, but the final copy will take days to work its way through the
internal mail for each of their signatures.
Online signing allows your team to be truly mobile and
agile. Personal assistants can invite executive staff to sign documents,
wherever they are, to create a true electronic original. Field staff can
finalise their work without the overhead of trips back to the office. Teams can
finalise reports, bids and other documents without the delays inherent with
Your choice of online signature provider determines the
reliability and authenticity of your signed documents. Secured Signing
gives every signer a personal, PKI based digital
signature. Their signatures cannot be forged or copied to another document.
Any change to the signed document will invalidate the signature. Online
digital signing is as easy as physical signing but gives you the immediacy of
an electronic original and the confidence of a signature that can be
independently verified offline.
To see how simple it is to sign a document online with the
security of a digital signature, try a Secured Signing freeway account.
Til next time