The Online Digital Signature Way

A Digital Signature Blog


Month List

Feb 23, 2017

Welcome to the latest in a series of posts covering the new capabilities of the Summer 2017 release of Secured Signing. This post will cover how you can add a reviewer to the signing process.  

It may be that your manager may need to approve an agreement before it is sent to a supplier to sign. There may also be a need to get approval from the customer's accountant or lawyer before they sign your document. Whatever the specific reason, adding a reviewer into the signing workflow automates the process and ensures you have a record of the approval right in the document log.

My last post talked about adding additional recipients to a signing workflow. Adding a reviewer is simply a case of promoting one, or more, of your notification recipients to be a reviewer. From the invitation workflow screen, enable additional notification recipients and click the View/Manage button. Select your notification recipient and select the Reviewer role for that recipient.  

 

The reviewer notification recipient will receive an email inviting them to review the document. The Review button or link in the email will take them directly to the document in Secured Signing. Once they have read the document, they have the option to approve or reject the document. Once all reviewers have approved the document, the signing process will commence and invitation will be sent.  

Should the reviewer reject the document, a reason must be supplied. If a document is rejected, the signing process is cancelled and no invitations to sign will be issued. The document owner will receive notification the document has been rejected.

All review activities are recorded in the document log. In the case a document is rejected, this will include the reason for the rejection.

Watch our videos:

·         Adding a Reviewer to Your Signing Workflow - https://vimeo.com/205130042

·         Working with the Notification Recipients / Reviewer Portal - https://vimeo.com/205128386

Making the review process part of the signing workflow means the signing process starts as soon as the review phase completes without the document owner needing to do anything, It is one more way that Secured Signing makes your process quicker and simpler.

'Til next time

Cheers, John


General

3 August, 2012

The London Olympics are in full steam and so far, apart from some disruptions during coverage of the men’s road cycling race, there were no public reports of any major IT disruptions / failures – touch wood!

According to Gerry Pennel, CIO for the London Organising Committee of the Olympic Games (LOCOG), careful planning of this mega operation started back in 2008. With nearly a quarter of the entire committee’s budget spent on technology, a team of 5,500 technical staff, and an around-the—clock, 173-seat Technical Operations Centre (TOC), it is obvious to see a thorough and careful strategic planning was at the core of this successful execution.                    

A recent Forrester’s report, ‘Measure the Effectiveness of the Strategic Planning Process’, by Chip Gliedman, et al. (June, 2012) elaborates further on this issue."The ultimate judges of any strategic planning process are the business technology (BT) users who need to produce business benefits with the technology. The goals, desires, and needs of this group are therefore key inputs to the strategic plan, and improvement in their satisfaction with the tools provided is the ultimate measure of the effectiveness of the resulting plans and road maps”.     

This is indeed true, and similarly applies to the worldwide users of the Secured Signing service who judge and experience daily the extensive benefits of electronic signing of documents that expedites business processes, improves efficiency, reduces operational and processing costs, and enhances a green environment. The Secured Signing solution combines meticulous planning, utmost secure and compliant user-based PKI digital signature technology, and ongoing design and development of comprehensive cutting-edge online signing products that provide proven results and are worthy of Gold.  

Till next time,

Cheers, John

 


General

4 May, 2012

A recent article (22 April, 2012) by Brandon Bailey discussed the 2011 performance of businesses in Silicon Valley. Not surprisingly, Apple led the 150 large companies with $128 billion in annual sales, and astonishingly, nearly $33 billion profit. However, the picture across the board revealed mixed results, particularly when compared to 2010 figures. Slow financial recovery in the US, economic chaos in Europe, and Asia’s natural disasters, are all legitimate contributors according to Bailey. Nevertheless, there are a few exceptions that mainly come from “related trends- such as the explosive growth of social networking, cloud computing, and big data.”    

Any conclusion? While keeping in mind the ever-changing scenario of technological trends, it is obviously best to be on the side of current proven winning technology, whether as a manufacturer, consumer, or user. A recent KPMG report on the impact of cloud computing in Australia states: “it is clear from KPMG’s analysis that, should Australian organisations adopt cloud platforms as expected across their ICT requirements – as more mature markets such as the US suggest is likely – then the benefits at both the enterprise and aggregate economy level could be substantial.”  It continues to say:  “These include lowering ICT operation and capital expenditure by up to 25 percent and 50 percent respectively.” (The Australian, 2 May, 2012)

Whilst a conservative approach for handling budget and expenses would always require a careful review (of both), and a ‘stick to budget’ attitude, the ‘upgrade your technology’ rule should never be neglected, especially in the current business environment. Secured Signing’s digital signature cloud-based solution is no exception; businesses that choose to sign documents online with the Secured Signing service eliminate the printing, scanning, document storage, delivery, and handling of paper all together. Implementing eSignature service saves time, cuts operational and processing costs, expedites the entire business workflow, and frees up staff, budget, and other resources for their core business.

Sophie Beers, Yarra Ranges Council’s Procurement Officer concluded her exceptionally positive experience with the advanced electronic signature solution: “Time frames for signature on Evaluation Reports and Contracts have reduced from 1-2 weeks to a matter of an afternoon. Cost and time saving is literally immeasurable, and has paved the way for us to move wholly into paperless office.” 

I rest my case.

Till next time,

Cheers, John. 


General

27 January, 2012

Receiving my daily online newsletters (yes, in plural) always carries a feeling of excitement mixed with curiosity and anticipation. Very rarely am I disappointed; however, today’s blog is not about praising these publications or encouraging others to join me in this somewhat addictive practice, it’s about their actual subject matter. Since the end of last year, I and my fellow readers are increasingly ‘bombarded’ with news / developments / predictions about Cloud Computing-related issues, and there are very good reasons for that.

According to a latest independent research by Vanson Bourne in the UK (Nov 2011, for BT Engage IT), 70% of 100 CIO’s of enterprises (with 1000+ employees) surveyed said Cloud Computing had a major positive impact on their business in 2011.  John Thornhill, CEO at BT Engage IT, defined the findings perfectly: “the industry has been talking about them for a number of years – and they’ve become business, rather than just technology terms.”

The implementation of signing documents in the Cloud firmly reflects the impact of technology’s promise and affects markets in different industries. The Digital Signature cloud service delivers tangible results for businesses with shrinking budgets in IT departments; it saves capital expenditure, expedites business processes, boosts productivity and efficiency, and improves customer service. It also provides protection against fraud and eliminates the common cloud security concerns with its user-based PKI digital signature technology.

And the cherry on top? It complies with e-signature laws worldwide (ESIGN, UETA, UECA, and ETA in Australia, UK, South Africa, New Zealand, China, and many more), and is valid and legally enforceable as an equivalent to a signed paper contract.

Till next time,

Cheers, John 


General

August 11, 2011

Digital Signature Saves Your Business

In a volatile market situation, business managers, company executives, and directors are encountering uncertainty with the economy’s short-term future. While the emotional, cognitive, and behavioural memory is still fresh from 2008, a round of decision making is required in a considerably hard-to-predict, difficult-to-control business environment.

Nevertheless, as John F. Kennedy once said: “When written in Chinese, the word crisis is composed of two characters – one represents danger and the other represents opportunity.”  Even though Chinese philologist Victor H. Mair argues that the meaning of the second half is closer to crucial point than to opportunity, both suggest favourable circumstances!

Companies and organisations who decide to take advantage of this wake up call, are actively reviewing their operational expenses and business procedures as part of their commercial market survival. A recent CIO survey done by PA Consulting Group / Harvey Nash (May, 2011) showed the main demand from over 2,500 CIOs and IT leaders is to save costs, increase operational efficiencies, and carry steady and constant IT performances. So, whether in time of a financial strife or business as usual, expectations are to look for low cost, reliable, and efficient proven results.    

Signing documents with Secured Signing provides the best electronic signature answer! The secured and legally binding digital signature online service stops the scanning, printing, binding, and handling of paper, it cuts operational and processing costs, saves time, expedites processes, and frees up budget, staff, and other resources for the core business.              

And, in the words of Dr. Andrew Grove: “Not all problems have a technological answer, but when they do, that is the more lasting solution.”

Till next time,

Cheers, John


General