The Online Digital Signature Way

A Digital Signature Blog


Month List

September 15, 2011

The expansion of electronic documents usage carries substantial benefits along with challenges to the traditional working environment. Government departments and state institutions around the world are no different to any other business. They too are looking for ways to improve service efficiency, reduce costs, and respond to the current business climate. A recent case to the ever changing conditions is shown in Gartner’s latest report (8 September 2011) that predicts a sharp drop (from projection of 9.3 percent to 3.8 percent) in PC shipment growth due to a market shift to devices like tablets.

Following the development of electronic products and services and worldwide legal recognition of electronic signatures, an increasing number of Ministries adopt digital signature technology for signing online electronic documents.  The preferred choice seems very logical in light of the apparent ability to alter or copy electronic documents that can be used in unauthorized ways. The form of user-based PKI digital signature that utilises encryption technology to sign documents ensures that the signature is uniquely linked to the signatory and document, and that any changes can be immediately detected.

There are countless examples of the above:

  • Italy was one of the first countries in the European Union to use digital signatures to connect Government departments,
  • Germany, and Spain who use digital signatures in transactions between citizens and public administration,
  • India very recently (12 September) announced the deployment of digital signature technology in citizens services,
  • US Federal Government agencies and the State of California to name a few. 

Carly Fiorina once said: “Many people see technology as the problem behind the so-called digital divide. Others see it as the solution. Technology is neither. It must operate in conjunction with business, economic, political, and social systems.”   

Till next time,

Cheers, John


General

8 September, 2011

"Efficiency is doing things right; effectiveness is doing the right things.” Peter F. Drucker

Too often organisations and businesses of any size face the challenge to get a prompt signature on a document from multiple customers, employees, or business associates. Even in the current online era, sending invitations for signatures to each single person takes time and affects the workflow and efficiency of business processes.  

Whether the business documents are company policies, waivers, a Director’s resolution, permission slips, or others, the innovative digital signature service’s broadcasting solution allows users to simultaneously send an online signing invitation to a list of invitees. With just a click of the mouse, a user has the ability to manage the signing process, and the flexibility to manually create a signatories list from existing records within the service, or by importing a list in xlsx, xls, or csv file format.

My fellow bloggers will testify that I usually make a considerable effort to avoid any blunt promotion of the Secured Signing service, but I find it impossible to resist this time. The superior functionality, feature’s simplicity, legal compliance, and security level of the user-based PKI digital signature (advanced electronic signature) technology are second to none!  The elimination of paper handling, reduced expenses, and satisfied end users who experience exceptional customer service – are all testimony to the effectiveness mentioned above.

Till next time,

Cheers, John       


General

September 2, 2011

You will rightly ask if I’m sure about the connection shown above. Well, I couldn’t be more certain, and you will be as well (plus maybe thankful) when you finish reading this week’s blog.

“The great question that has never been answered, and which I have not yet been able to answer, despite my thirty years of research into the feminine soul, is ‘What does a woman want’?” (Sigmund Freud, Ernest Jones’ Sigmund Freud: Life and Work)

Digital Signature

A lot has been written, spoken, and sung about what women want since Freud’s era. And he’s not the only one who has been unsure about this fundamental question. Half the human race isn’t sure.

I dare to say that the key lies with the qualities of digital signatures. How? Here may be the much desired answer:

Proof of identity – Women want to feel safe and trust the person they are sharing their time / life with. They want to know that ‘what they see – is what they get’ without any unexpected/ undisclosed surprises (lover, child, gambling habit, diseases, etc.).

In a similar way, the user-based PKI digital signature solution creates an exclusive digital certificate for the signatory using a cryptographic key that eliminates the possibility to change or duplicate a signature. Every signature is uniquely linked to the signatory and document by using the signatory’s Private Key.

Data integrity – Women want to know you are truthful with what you say (not just trying to please them) and the way you behave (when you are alone or next to your mother). They are very sensitive to any nuance and change in voice or use of words.

A user-based digital signature ensures non-forgeable signatures. The signed document is sealed with the signatory’s trusted PKI key, and any changes made to the document or signatures are detectable.

Affirmative intent – Women want you to be transparent about your intent in the relationship (even when it’s not exactly ‘good news’). Don’t deceive. Be genuine, think for the long-term, and you will be very much appreciated.         

A user-based PKI digital signature adequately indicates the signatory’s sole custody and approval of the information to which the signature relates. The encrypted electronic signature authenticates signatures and documents as genuine, and therefore, makes the signing of documents online secure, efficient, and fast.            

My conclusion? The above information provides the recipient (whether it is a woman or a Secured Signing PKI digital signature service user) with the important assurance they are dealing with a trusted, reliable, and verified Real Thing!

Till next time,

Cheers, John


General

August 26, 2011

Successful business executives are constantly observing and investigating market trends and business environment changes. The continuous introduction of new technologies requires a persistent process of weighing up advantages and disadvantages in upgrading an existing process or pushing a business forward as is. This everlasting universal challenge and reality calls for decisive governance by business managers, directors, and board members.               

Whether their decision-making process follows a classic rational model (Paul C Nutt), a perception based, intuition decision-making style (Gary A. Klein), or a cooperative exploration of a relationship between the two (Edward De Bono), it is the IT acquisition strategy that is often considered to be the most powerful way for companies to meet their business needs and drive a strategically competitive advantage. The latter reflects a situation where businesses and organisations choose to create and work in a paperless environment, and sign their documents online.  

Digital Signature Decision-Making

While it is impossible to establish the particular-decision making process implemented by each purchaser of the user-based PKI digital signature (advanced electronic signature) cloud solution, the following criteria repeatedly emerges from customers’ testimonials:

  • Streamlined business process
  • Reduced costs – higher profits and income
  • Improved business productivity and efficiency
  • Highest level of security
  • Compliance with legal regulations
  • Satisfied customers
  • Green environment 

For these customers, the outcome of signing documents online with the Secured Signing service demonstrates a large degree of certainty that mirrors the results of their goals.   

And as Michael Rawls once said: “The greatest accomplishment began as a decision once made.”

Till next time,

Cheers, John


General

August 18, 2011

A trend describes “a general development or change in a situation or in the way that people are behaving”. (Cambridge Dictionary)

Technological trends are not solely related to the progression of advanced technology, but rather to user acceptance. Replacing paper with electronic forms and signing transactions is gradually becoming a common practice in businesses and organisations of all sizes. Managers, board members, and shareholders can clearly see the benefits of reduced operational and processing costs, improved efficiency, increased business visibility, and their positive effects on the environment.Digital Signature Trend

However, it is two additional components that have contributed substantially to business implementation of the online signing trend:

  • Worldwide acceptance and legal enforcement of electronic signatures
  • High security level offered with PKI digital signature technology 

A very recent publication by The Network of e-Government Leaders of Latin America and the Caribbean (RED GEALC) on 17 August reflects and emphasises these trends and the establishment of digital signature use.  

Online document signing with a digital signature is not specific to one particular country or industry. Secured Signing’s compliant and highly secured, user-based, PKI digital signature solution is implemented daily around the globe by airlines, recruitment agencies, legal firms, accountants, finance and communication companies, government departments, real estate agents, retail businesses, and many more. The trend of shifting from paper signing to an electronic signature process that uses a trusted digital signature service is, in fact, a part of a greater life cycle that drives productivity, efficiency, and creates real business value.   

“The genius of investing is recognising the direction of a trend – not catching highs and lows.” (anonymous)

Till next time,

Cheers, John


General